Keep it safe and legal

Keep it safe and legal

You can count on the Borne team to support you in your fundraising journey. In exchange, we ask you to make sure your activities are safe and legal.

Thank you for organising a fundraising event in aid of Borne! You are helping fuel life-saving research to prevent premature birth. 

You will find some essential information about running a fundraiser for Borne on this page. 

If you have any questions, please don’t hesitate to get in touch with our team by emailing hello@borne.org.uk or calling 020 3955 5150.

The easiest way to start fundraising is to set up a JustGiving or a Virgin Media Giving page in aid of Borne.

If you decide to raise money offline, here is what you need to bear in mind: 

  • If you are asking people to sponsor an activity or a challenge, use our sponsorship form. Make sure UK taxpayers tick the Gift Aid box! 
  • If you are collecting money at an event through a raffle or a sale, use a sealed collecting box and make sure someone is looking after it. Ideally, cash should be collected, counted and recorded by two unrelated individuals where possible. 
  • If someone gives you a cheque, they should address it to The Borne Foundation. Send it by post to our office as soon as possible.
  • We do not recommend sending cash via post. 

Once you have collected the funds, you should send them to us as soon as possible.

There are many ways for you to send us the funds you’ve raised: 

  • Pay in the money online at borne.org.uk/donate and make sure to let us know it comes from your fundraiser.
  • Make a bank transfer, at no extra fee to Borne. Contact our team to receive our bank details: hello@borne.org.uk or call us on 020 3955 5150.
  • Post your cheque to The Borne Foundation, Suite 3.01 | Bridge House, 181 Queen Victoria Street, London EC4V 4EG.
  • Don’t say that you represent Borne. As a supporter, your activities are run independently of Borne.
  • Always include “In aid of Borne, registered charity 1167073” on all your materials.
  • Use the “in aid of Borne” logo on your fundraising materials.
  • Don’t claim that you are raising funds for a specific purpose. Money raised by supporters go into an unrestricted fund that supports our research programmes.
  • Don’t say bad things about other charities or encourage donors to change an existing charitable donation to Borne. 

Raffles and lotteries are a fun and effective way to raise funds for Borne, but they are also highly regulated.

Before organising one, make sure you read up on fundraising rules from the Gambling Commission: gamblingcommission.gov.uk.

As a rule, if you are selling raffle or lottery tickets ahead of the event or to people not attending, you will need an official license.

You are responsible for ensuring that your activity complies with the law and is safe for everyone involved. 

  • Get permissions. Some activities require a license, such as alcohol or entertainment, holding a raffle or an auction, collecting money, or putting up banners in public areas. 
  • Check the Health and Safety credentials of your venue or location. Visit hse.gov.uk for more guidance. 
  • Do your own risk assessment. Assess if there are any risks to the people taking part in your activity and how you can mitigate those risks. You can download a template risk assessment form on the Institute of Fundraising’s website. You may need to get insurance depending on the nature of your event or challenge.
  • Use reputable external suppliers. Ask to see a copy of their Public Liability Insurance and risk assessment.
  • Check the safety and hygiene of your caterer. If you are using a caterer, ask for their Food Hygiene Certificate and Public Liability Insurance. Visit food.gov.uk for more guidance. 

It is important that you consider what personal data you are collecting in your fundraising activities and why.

Do

  • Only collect the data you need. For instance, you may need first and last names and contact details to follow up, but do you need their date of birth?
  • Tell people how you will use their data. This way they know what to expect and can make an informed decision about what they share with you.
  • Keep data in a safe and secure location. Password protect documents that contain personal information, and keep printed documents in a locked drawer.
  • Ask permission for photography. Let your guests know if you plan to take photos and give them the option to refuse.

Fundraising activities can be fun for the whole family. If children are involved in your event, make sure they are having a safe and memorable time. 

Do

  • Look after children during your event. Adults looking after children should have carried out appropriate checks. Check the Government Disclosure and Barring Service (DBS) for more information.
  • Get permission from the child’s parents or guardians. Always get permission before involving children in your event or activity or taking/publishing a child’s personal data, such as photos or stories, especially on social media.
  • Always get approval from the Head Teacher or a member of school staff designated by them if you are running an event with school children or near school premises.

Don’t 

  • Target children as part of your fundraising or ask children to approach strangers about fundraising.
  • Share a child’s personal information without their consent and that of their parent or guardian.
  • Leave children under age 16 to handle or count collected money.
  • Involve children in street and house-to-house collections, raffles or events involving alcohol with adult involvement.

Please refrain from soliciting donations from people in vulnerable situations, which could include: 

  • Physical and mental medical conditions
  • Times of stress or anxiety (e.g. bereavement)
  • Disability or learning difficulties
  • Financial vulnerability (e.g. in debt or with limited income)
  • People under the influence of alcohol

Similarly, don’t be pushy or insist if someone has clearly indicated that they are not interested in giving.